Definition:
This document covers procurement actions for the purchase and the leasing of imaging equipment.
For the purposes of these criteria, the product group of “Imaging equipment” shall comprise products which are marketed for office or domestic use, or both, and whose function is one or both of the following:
a) To produce a printed image in the form of paper document or photo through a marking process either from a digital image, provided by a network/card interface or from a hardcopy through a scanning/copying process;
b) To produce a digital image from a hard copy through a scanning/copying
Imaging equipment intended for industrial use are excluded from this product group.
| List of product items: | |
| 1 | Imaging equipment |
| Imaging devices | ||
| 1.1 | Subject Matter (suggestion on how to draft the tender title) | |
| Purchase of energy efficient imaging equipment with reduced environmental impact. | ||
| 1.2 | Technical Specification (to be included in the terms of reference / technical specifications) | |
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Duplex imaging capability (Double sided printing)
Imaging equipment must meet automatic duplexing requirements laid down in the most recently published ENERGY STAR specification from version 3.0 onwards and duplex printing must be set as default. |
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| Verification: | Equipment registered in the ENERGY STAR database or holding a relevant Type I Eco-label fulfilling the specified requirements will be deemed to comply. A statement from the manufacturer demonstrating that these requirements have been met is also accepted. | |
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N-up printing (Multiple images on single sheet of paper)
Imaging equipment shall offer as a standard feature the capability to print two or more pages of a document on one sheet of paper when the product is managed by original software provided by the manufacturer (printer driver). |
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| Verification: | The tenderer must provide documentation stating that the requirement is met. Products holding a relevant Type 1 Eco-label fulfilling the listed requirements will be deemed to comply. | |
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Energy efficiency for use mode (Applicable to imaging equipment covered by energy efficiency requirements in Energy Star)
Imaging equipment must meet all energy efficiency and power management requirements laid down in the most recently published ENERGY STAR specification from version 3.0 onwards [taking into account the explanatory note] |
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| Verification: | The tenderer must provide test reports carried out according to the test methods laid down in the version(s) of the ENERGY STAR specified from version 3.0 onwards. Equipment holding a relevant Type I Eco-label fulfilling the specified requirements will be deemed to comply. | |
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User instructions for green performance management
A guide shall be provided with instructions on how to maximise the environmental performance of the particular imaging equipment (covering paper management functions, energy efficiency functions and of any consumables such as ink and/or toner cartridges) in written form as a specific part of the user manual and/or in digital form accessible via the manufacturers website. |
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| Verification: | Products holding a relevant Type 1 Eco-label fulfilling the listed requirements will be deemed to comply. Other appropriate means of proof will also be accepted, such as written evidence from the manufacturer that the above clause will be met. | |
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Product longevity and warranty
(not relevant for lease contracts including maintenance) Repair or replacement of the product shall be covered by the warranty terms for minimum five years. The tenderer shall further ensure that genuine or equivalent spare parts are available (direct or via other nominated agents) for at least five years from the date of purchase. This clause will not apply to unavoidable temporary situations beyond the manufacturer’s control such as natural disasters. |
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| Verification: | Products holding a relevant Type 1 Eco-label fulfilling the listed requirements will be deemed to comply. Other appropriate means of proof will also be accepted, such as a self- declaration from the manufacturer stating that the above clause is met. | |
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Resource efficiency for cartridges: Design for reuse of toner and/or ink cartridges
(Requirement not applicable for imaging equipment not using cartridges)
The products must accept remanufactured toner and/or ink cartridges. |
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| Verification: | Products holding a relevant Type 1 Eco-label fulfilling the listed requirements will be deemed to comply. A technical dossier of the manufacturer or a test report demonstrating that these requirements have been met is also accepted. | |
| 1.3 | Award Criteria (to be included when BPQR is utilised) | |
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Higher Energy Efficiency in use mode
Points will be awarded for every 5% of lower energy consumption than specified in the technical specifications for the use mode measured according to the Test Method for Determining Imaging Equipment Energy Use Version 3. |
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| Verification: | A technical dossier of the manufacturer or a test report indicating the energy consumption in the use phase will be accepted. | |
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Energy efficiency in standby mode
Points will be awarded according to the power consumption in a condition providing networked standby into which the equipment is switched by the power management function, or a similar function. The lower the power consumption, the more points will be awarded. The energy consumption has to be measured according to the Test Method for Determining Imaging Equipment Energy Use Version 3. |
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| Verification: | A technical dossier of the manufacturer or a test report demonstrating that these requirements have been met is also accepted. | |
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